Executive Assistant, Aftersales Program Coordinator

VinFast Auto Canada, Ontario Head Office, 15 Allstate Parkway, North York, Ontario, Canada Req #64
Thursday, August 11, 2022

ABOUT VINFAST
 

VinFast is Vietnam’s leading manufacturer of premium automobiles and has achieved its initial goal of being #1 in all competing segments of domestic car retail in less than 2 years. Now, in 2022 we embark on our next mission - global expansion with the launch of our all-Electric smart SUV model line-up starting in Canada, USA and Europe. VinFast is one of the largest auto manufacturers in South East Asia with world-class equipment and infrastructure, with a capacity of up to 500,000 cars per year. We have partnered with global leading automotive suppliers in manufacturing and engineering and enlisted the world-renowned Italian design house Pininfarina to design both the exterior and interiors of our entire model line. VinFast is proud to produce vehicles with superior craftsmanship, the highest safety standards, and intelligent infotainment that compete with leading Asian, European and American OEMs. VinFast also supports its owners with an exceptional, seamless customer experience in both sales and aftersales.

VinFast Auto Canada Inc. an OEM distribution company with a Direct-to-Consumer business model, has an ambitious growth strategy planning rapid retail and aftersales facility expansion in Canada over the next 12 months. Our management team is now looking for talented individuals from the automotive, retail consumer products, and technology industries to assist in this endeavor. Our top applicants will possess an entrepreneurial mindset, be a creative problem solver, have an incredible work ethic and thrive in a start-up environment.

VinFast and VinFast Auto Canada Inc. are subsidiaries of Vingroup, one of the largest private conglomerates in Asia with a market capitalization of C$35 billion. As a multi-sector corporation, Vingroup focuses on three main areas: Technology, Industrials, and Real Estate.

SCOPE OF THE JOB

 

We are looking for an Executive Assistant, Program Coordinator who will be responsible for a wide variety of activities and tasks, supporting the Chief Aftersales Officer. In this role, you will be a valuable member of the Aftersales team and will support with a robust range of duties including composing various forms of correspondence and communications for both internal and external purposes, managing active and complex itineraries, travel plans, agendas, and appointments, compiling and assisting with the preparation of various documents, reports, analyses, and presentations for meetings, as well as, preparing expense reports. We are seeking a friendly, polished, and passionate professional who is customer-centric and enjoys rolling-up their sleeves to turn ideas into reality.

Interested in growing your career within electric mobility? At VinFast, our organization is poised to expand aggressively across Canada into the years to come. As an employee, you can anticipate advancement opportunities and the potential to fast-track your career in automotive.
 

RESPONSIBILITIES AND TASKS

  • Monitor and track progress of all ongoing aftersales programs. Advise Business Owners of any at risk projects. 
  • Update weekly and monthly reports as required
  • Provide direct support to the Chief Aftersales Officer and Aftersales Directors as required
  • Prepare travel schedules, book travel arrangements, and make reservations for Aftersales Managers and Directors
  • Work with other members of the Aftersales leadership teams and assist with the planning, organizing, and monitoring of various functions and special events attended by internal and external guests
  • Coordinate logistics of executive team programs including meetings, seminars, workshops, special projects, and events
  • Prepare draft reports, background documentation, and research
  • Facilitate communication between department managers, business unit leaders, and project managers
  • Assist with the preparation of team meeting agendas along with capturing and distributing meeting minutes and action items
  • Assist with the preparation of presentations
  • Assist with any planning or implementation documentation and organization
  • Assist with the creation of proposals for aftersales projects
  • Assist with creation of Purchase Requests, submission of expense reports, and review all aftersales invoices as requested
  • Participate in mystery shopping as required
  • Other duties as assigned

WHAT YOU BRING ALONG

  • Post-Secondary Diploma in Business Administration, or relevant discipline, preferred
  • Minimum 3 years of automotive experience preferred
  • Experience providing support to a high volume department
  • Experience preparing proposals is an asset
  • Bilingual in English and French or English and Vietnamese is an asset
  • Proven organizational and time management skills with a keen eye for detail
  • Strong interpersonal, communication and customer service skills
  • Exercise a high degree of professionalism and diplomacy in interactions with all levels of the organization
  • Demonstrated problem-solving and critical-thinking skills
  • Self-motivated, reliable and follows through on commitments
  • Solutions-focused, patient, strong work ethic, and desire to achieve excellence
  • Highly resourceful, flexible, and adaptable in a rapid and changing, cross-cultural work environment
  • Excellent computer skills, proficient with Outlook, PowerPoint, Excel, and Word,
  • SAP and Project Management tool experience an asset

WHAT WE OFFER

  • A modern, professional environment where you’ll work with and learn from highly specialized and dedicated experts from all over the world.
  • Competitive and equitable salaries that recognize your experience and expertise.
  • Generous group insurance benefit package to employees and their eligible dependents.
  • Wellness Spending Account to promote an active lifestyle and a healthier workforce.
  • A flexible working culture enabling our employees to adjust their work hours and schedules, whenever possible, that accommodates and respects your personal commitments, balanced with business needs.
  • An RRSP contribution program to support our employees in planning and managing their financial well-being into the future.

Join us on our adventure to reach new horizons with endless excitement: Because when everything feels possible, changing mobility for all becomes achievable!

At VinFast Canada, we are committed to creating and preserving an accessible, welcoming, supportive, fair, and inclusive environment. Accommodations are available to support prospective employees during the recruitment and hiring process. Should you require any accommodations, please advise us in advance so that we can work with you to find suitable accommodation.

Other details

  • Pay Type Salary
Location on Google Maps
  • VinFast Auto Canada, Ontario Head Office, 15 Allstate Parkway, North York, Ontario, Canada