Head, Bibliographic Services

Toronto, ON, Canada Req #123
Friday, March 25, 2022
Position: Head, Bibliographic Services
Department: Victoria University Library
Appointment Start Date: June 2022
Application Deadline: April 29, 2022 
Victoria University Library (E.J. Pratt Library, Emmanuel College Library) seeks an innovative, enthusiastic, collaborative, and knowledgeable professional to provide leadership and help shape the Library’s technological future by ensuring a well-managed Bibliographic Services Department. Reporting to the Chief Librarian and working closely with unit managers within the Victoria University Library and staff in the Centre for Renaissance and Reformation Studies (CRRS), this position manages the technical services (acquisition, cataloguing/ metadata creation, conservation and storage), the staff and daily workflow in Bibliographical Services, Victoria University Library. 

Primary Responsibilities
  • Provides leadership to and works collaboratively and collegially with Bibliographic Services staff and oversees all aspects of the Bibliographic Services department: ordering, receiving, paying, cataloguing, binding, processing, conservation, storage, shelving and exhibition of materials in all formats; hiring, training, supervising and evaluating unionized and student staff
  • Works collaboratively and collegially with other unit managers in the Library:  Head of Reader Services, Systems Librarian, and the Emmanuel College Librarian; Works cooperatively with staff in other departments in joint projects involving Library collections such as exhibitions and digitization projects
  • Provides a full range of technical services to the Centre for Renaissance and Reformation Studies, particularly the purchase and directing the cataloguing of rare materials for this research centre
  • Maintains statistics, reports and policies related to departmental activities and collection development
  • Accountability and approval of all requisitions for payment of resources relating to Library collections
  • Monitors totals and transactions in special trust accounts for both the Library; manages totals and transactions for the Centre for Renaissance and Reformation Studies
  • Prepares budget figures and implements fiscal year-end procedures to close off old year and set up new fiscal year in accounts
  • Ensures staff in Bibliographic Service have the tools and training they require to perform well
  • Creates, plans and supervises long-term and short-term cataloguing projects
  • Supervision of Paper Conservator including setting priorities for projects
  • Works with departmental and Reader Services staff to identify and purchase materials to add to Special Collections via rare book dealers, online resources, gifts or auction houses
  • Responsible for collection development in a particular special collections area 
  • Responsible for collection development in some subject areas for the general collections
  • Manages approval plans in consultation and collaboration with Reader Services Librarians
  • Corresponds with rare book dealers both for the Library’s collections and the collections of the Centre for Renaissance and Reformation Studies
  • Creates original and derived cataloguing records for rare materials as required
  • Maintains positive relations with donors of books and collections by receiving, selecting and acknowledging gifts, determining value and arranges the issuing of tax receipts when appropriate
  • Liaise with Friends of the Library Book sale Manager and Chief Librarian regarding donations
  • Maintain a list of high value special collections items for insurance purposes
  • May seek out appropriate staff training for those in Bibliographic Services
  • Participate in professional development by attending workshops or conferences that pertain to professional responsibilities
  • Update, approve and monitor staff attendance through the Dayforce system
  • Serves as a member on UTL committees, principally related to cataloguing/metadata creation and collections, (Catalogue and Metadata Committee) to contribute towards the collective work and policies of the University of Toronto Library system
  • Serve on Victoria University committees as appropriate 
Required Qualifications
  • ALA accredited Master of Library Science, MLIS degree (or equivalent). 
  • Second Master’s degree in a related subject area is preferred.
  • A minimum of 5 years’ experience working in Library collections or in Library Acquisitions with increasing responsibility for cataloguing/metadata creation.
  • Must be an experienced team leader with a minimum of 3 years’ supervisory experience in an academic library. Progressive experience managing a small to medium sized team of unionized staff.
  • A Minimum 3 years’ professional experience in book selection for subjects in humanities or social sciences in an academic library.
  • Demonstrated excellent interpersonal and customer service skills.
  • Demonstrated experience working with university faculty, students, and library donors as a liaison for library collections.
Knowledge, Skills, and Abilities Required: 
  • Significant knowledge of and ability to apply the following cataloguing tools: Resource Description and Access (RDA), the Anglo-American Cataloguing Rules (AACR2), Library of Congress Subject Headings (LCSH) and Library of Congress Classification (LCC), FAST headings, and MARC21 formats for bibliographic and authority data. Familiarity with PCC and NACO Authorities work. 
  • Excellent knowledge of standard bibliographic sources, bibliographic form, metadata, and verification tools
  • Experience cataloguing materials through a cataloguing utility such as OCLC, in an integrated library system environment; Extensive knowledge of integrated library systems; familiarity with ExLibris Alma and Primo an asset
  • Knowledge of and experience with non-MARC metadata schemes, including BIBFRAME, and those used for access to digital collections and institutional repositories
  • Knowledge of linked data and semantic web applications
  • Experience in setting up and managing approval plans is preferred
  • Knowledge of book history and an understanding of rare books and the rare book market as it applies to the development of special collections
  • Familiarity with publishing and the book trade in Canada and internationally
  • Self-motivated and detail-oriented, with good team-building skills, a strong service orientation, and a demonstrated commitment to staff development and diversity in the workplace 
  • Ability to promote excellent customer service within the Library
  • Excellent analytical skills and oral and written communication skills; evidence of high productivity and problem-solving skills when working independently and in groups
  • Ability to respond effectively to changing needs and priorities showing initiative and flexibility and an ability to thrive in an ambiguous environment. 
  • Good knowledge of business and management principles involved in strategic planning, budgeting, human resources management, leadership techniques and coordination of people and resources
  • Broad knowledge of trends in library philosophy and library databases.
  • Good knowledge of consensus building and group decision making
  • Ability to analyze internal processes and recommend and implement procedural changes to improve operations. 
  • Ability to establish and maintain effective working relationships with Library staff and those in the Victoria University and University of Toronto community
  • Knowledge of principles and processes necessary for excellent donor relations
  • Ability to work in an organization that embraces customer service
  • Ability to consider the relative costs and benefits of potential actions to choose the most appropriate one 
  • Ability to set goals and deadlines for the department 
  • Ability to be timely in responding to requests
Salary and Terms of Appointment
The position will be filled at the rank of Librarian III. Salary will be commensurate with experience and academic/professional qualifications.

Librarians at Victoria University are part of the Victoria Chapter of the University of Toronto Faculty Association (UTFA).
See: https://www.vicu.utoronto.ca/about-victoria/human-resources/employee-policies-and-collective-agreements/

Other details

  • Job Family Supervisory
  • Pay Type Salary
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  • Toronto, ON, Canada