Project Coordinator, Project Management Office / Coordinator, Trail Design and Development
Current Rate of Pay: Min $67,509, Max $ 73,191
Duration: 2 Permanent and 1 Contract (3 years)
Hours of work: 35 hrs/week
Work location: Boyd Center
Division: Restoration and Infrastructure
Business unit: Professional Services
Travel: Yes, 25%
Remote Work: Hybrid
With more than 60 years of experience, Toronto and Region Conservation Authority (TRCA) is one of 36 Conservation Authorities in Ontario, created to safeguard and enhance the health and well-being of watershed communities through the protection and restoration of the natural environment and the ecological services the environment provides.
TRCA works to protect the integrity and health of the rivers and creeks in the jurisdiction, develop a system of green and natural spaces that sustains local ecosystems, and advance sustainable practices that improve people’s lives within our growing region.
How you will contribute as part of the TRCA team:
Under the direction of the Senior Project Manager, the Project Coordinator, Project Management Office supports project leads of major environmental engineering, restoration and other capital projects that are typically planned within the framework of a regulated environmental assessment or similarly complex master plan process. This position also provides coordination support for corporate programs/initiatives/policy and planning processes when required.
This position contributes to the effective utilization of TRCA and external resources and sound project management methodology by coordinating project activities with other project team members, preparing and maintaining project documents and supporting cost and schedule control functions. Specifically, the Project Coordinator supports the project lead by organizing meetings, compiling and analyzing data, procuring goods and services, completing permit applications, and drafting components of reports, as well as communications and presentations. In addition, this position plays a supporting role in maintaining good stakeholder relationships.
- Provide coordination support to the Senior Manager, Senior Project Managers and Project Managers relating to the day-to-day management of TRCA staff, consultants, contractors, public, stakeholders, and project partners.
- Support the undertaking of master plans or environmental assessments and addendums as set out by the Environmental Assessment Act, including contributing to the preparation of associated technical studies on social and physical environments (e.g. noise, vibration, air quality, built heritage, natural heritage, archaeology, design, and mitigation) compiling necessary information and data, and liaising with other TRCA staff to incorporate technical review and input in materials.
- Support the detailed design process for approved planning and capital project initiatives.
- Under the direction of the project lead undertake the following activities:
- Coordinate meetings for multi-disciplinary internal project teams, external steering/advisory committees, and technical working groups.
- Compile necessary information and fulfil requirements of permit and approval processes.
- Organize meetings, prepare agendas and presentations, take minutes, and follow-up on action items to ensure project milestones are being met.
- Contribute to the creation of Project Plans with consideration for scope, deliverables, resources, schedule, cost, risks, quality, project monitoring, and reporting requirements.
- Support the Senior Manager, Senior Project Managers and Project Managers in the procurement of goods and services in support of project planning and delivery, including:
- Drafting of RFPs, EOIs, and RFQs;
- Coordinating advertising;
- Organizing logistics for bidders’ meetings;
- Managing bidder questions and responses;
- Overseeing receipt and preparing summary of bids;
- Coordinating bid evaluation process; and
- Ensuring appropriate documentation and approvals are completed via the procurement and E-scribe database.
- Contribute to the preparation and execution of a broad range of consulting agreements and assist in ensuring proper documentation of changes or amendments that may arise during execution.
Support the development of TRCA invoices to project funder, including development of draft progress reports and other documentation as required, as well as receiving and reviewing invoices and coordinating authorization of payments.
- Coordinate logistics for stakeholder meetings and stakeholder consultation, which may include: regulatory agencies, First Nations, land owners, consultants/contractors, Project team staff, project partners, legal, senior management, and students.
Technical Writing and Communications
- Coordinate the collection and consolidation of technical data from internal departments, project partners and consultants to support the writing of Environmental Assessments, technical and feasibility studies.
- Under direction and with the support of the Senior Manager, Senior Project Manager or Project Manager, review, edit and/or produce all or components of the following:
- Authority meeting reports;
- Annual reports;
- Compliance reports;
- Technical reports/memos;
- Briefing notes;
- EA chapters;
- Feasibility studies;
- Corporate policy/procedure documents; and
- Procurement reports.
What will you need to succeed:
- University Degree or College Diploma (Environment, Biology, Engineering – typically).
- Valid Ontario Driver's License and ability to acquire a TRCA driver’s certificate.
- Vulnerable Sector Screening.
- Minimum of 3 years’ experience coordinating Projects involving EAs, feasibility studies, public events, environmental or engineering studies, and coordinating consultants/staff.
- Some familiarity of environmental legislation in Ontario (Environmental Assessments – [Provincial Individual EAs, Class EAs, and Federal EAs]), floodplain and hazard regulations, Ministry of Environment and Climate Change soil and groundwater quality regulations.
- Demonstrated ability to work in multi-disciplinary teams and take direction.
- Demonstrated project coordination experience.
- Demonstrated ability to assist in the planning, organization and implementation of projects including budget management and cost control.
- Ability to compile and analyze data.
- Ability to prepare reports and correspondence.
- Ability to prepare presentations.
- Ability to undertake independent research.
- Strong aptitude for coordination of meeting logistics.
- Well-developed organizational and time management skills.
- Strong analytical skills.
- Excellent written and verbal communication skills.
- Demonstrated ability to work with community and advisory groups.
- High level of proficiency with Microsoft Word Processor, Spreadsheets, Presentation and Project Management software.
What TRCA has to offer you:
As part of a progressive team you will have the opportunity to make a positive impact to preserving and protecting nature, while maintaining a balance between the natural environment and built environment. Working with experts within our field, you will join a team of colleagues that are committed to TRCA’s core values of integrity, collaboration, accountability, respect, and excellence (icare).
You will be part of a diverse and inclusive organization that:
- Makes a positive difference in the communities we serve.
- Fosters high performance and collaborative teams.
- Provides continuous learning and development opportunities.
- Offers a comprehensive compensation and benefits program (including Defined Benefit Pension Plan – OMERS/OTPP).
- Provides unique TRCA Perks.
- Provides flexible work arrangements.
- Offers potential for career growth and advancement.
To apply to this posting, click on the “Apply” icon. Please submit your resume and cover letter quoting job posting TRCA-226-22 prior to midnight on July 4, 2022.
All new hires are required to be fully vaccinated against Covid-19 as a precondition to being hired by TRCA. TRCA will comply with its obligations pursuant to the Ontario Human Rights Code and any other applicable legislation.
While the Toronto and Region Conservation Authority (TRCA) thanks all applicants for their interest, only those under consideration will be contacted for interviews. Please be advised that successful incumbent(s) may be required to undergo a vulnerable sector screening and/or driver’s abstract check as a part of the final step in the hiring process.
TRCA is an equal opportunity employer. We embrace diversity and are committed to creating an inclusive workplace. Our goal is to attract, develop and retain highly talented employees from diverse backgrounds, allowing us to benefit from a wide variety of experiences and perspectives. In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, 2005, and TRCA Policies, accommodation will be provided at any point throughout the hiring process, provided the candidate makes their accommodation needs known to the TRCA. We welcome applications from all qualified persons.
Personal information you provide through the TRCA recruitment, selection and onboarding process is collected under the authority of the Conservation Authorities Act, R.S.O. 1990, c. C.27. Collection of this personal information is necessary for the proper administration of this recruitment process for employment and volunteer positions with TRCA. Personal information is protected from disclosure pursuant to the Municipal Freedom of Information and Protection of Privacy Act. Any questions regarding this collection activity should be directed to the Supervisor of Records, 101 Exchange Avenue, Vaughan, Ontario, L4K 5R6, (416) 661-6600 extension 5216.
- Pay Type Salary
- Employment Indicator Temporary Contract
- Min Hiring Rate $67,509.00
- Max Hiring Rate $73,191.00
- Travel Required Yes
- Travel % 25
- Required Education Bachelor’s Degree
- 9755 Canada Company Ave, Woodbridge, ON L4H 0A3, Canada