Deputy Clerk and Analyst, Policy

Head Office, 101 Exchange Avenue, Concord, Ontario, Canada Req #127
Thursday, April 28, 2022

Position Details:

Current Rate of Pay: Min = $67,509, Max = $73,191

Employment type: Full-Time Permanent

Hours of work: 35 hrs/week

Work location: Head Office

Division: Corporate Services

Business unit: Clerk’s Office

Remote Work: Hybrid

About TRCA:

With more than 60 years of experience, Toronto and Region Conservation Authority (TRCA) is one of 36 Conservation Authorities in Ontario, created to safeguard and enhance the health and well-being of watershed communities through the protection and restoration of the natural environment and the ecological services the environment provides.

TRCA works to protect the integrity and health of the rivers and creeks in the jurisdiction, develop a system of green and natural spaces that sustains local ecosystems, and advance sustainable practices that improve people’s lives within our growing region.

How you will contribute as part of the TRCA team:

Reporting to the Clerk and Manager, Policy, the Deputy Clerk and Analyst, Policy is responsible for  planning, research, development, implementation and maintenance of organizational policies and standard operating procedures as well as providing administrative and secretariat support to the Toronto and Region Conservation Authority (TRCA) Board of Directors, Executive Committee, Toronto and Region Source Protection Authority, Toronto and Region Conservation Foundation (TRCF) Board of Directors and Regional Watershed Alliance, Outdoor Education Task Force and Partners in Project Green Executive Management Committee advisory boards. This role is key in supporting effective governance operating model of TRCA and TRCF.

Major Responsibilities:

  • Develop and implement processes for creating, changing, and distributing policies, guidelines and procedures, including the maintenance and review of policy development schedule.
  • Perform corporate policy research and assessment and participate in the writing of corporate policies as assigned.
  • Ensure that policy review, analysis, and recommendations are informed by consultation with relevant subject-matter experts.
  • Prepare background reports, draft analyses, opinion papers, briefing notes, contentious issues reports, and briefing materials for review and/or use by the Senior Leadership Team and for the Board of Directors of TRCA and TRCF. 
  • Prepare and distribute meeting agendas, as required.
  • Prepare and manage confidential meeting materials, as required.
  • Attend the meetings as required and record and prepare minutes.
  • Prepare and distribute follow-up correspondence arising from TRCA and TRCF Board of Directors, Executive Committee, and advisory board meetings.
  • Prepares correspondence in response to public inquiries regarding relevant legislation and Board related matters.
  • Assist in managing the lifecycle of agenda reports from conception, through review and to approval.
  • Maintain the forthcoming report list for Board of Directors, Executive Committee and advisory board meetings. 
  • Act as a signing authority and point of contact in the absence of the Clerk and Manager, Policy.
  • Stay current on Municipal Freedom of Information and Protection of Privacy Act and regulation updates and Orders of the Information and Privacy Commissioner that may be relevant to TRCA. 

What will you need to succeed:

  • University degree in Business or Public Administration, Information Management or related field.
  • Completed or partially completed Municipal Administration Program (M.A.P) from the Association of Municipal Managers, Clerks and Treasurers of Ontario (A.M.C.T.O).
  • Minimum three (3) years of experience in a public sector Clerk’s Office, including experience providing senior level support.
  • Minimum one (1) year of experience developing, analyzing, and reviewing policies and operational standards and procedures.
  • Knowledge of member municipal councils and conservation authority board rules.
  • Knowledge of Robert’s Rules of Order for meeting procedures.
  • Experience with policy management practices and standards.
  • Experience with Municipal Freedom of Information and Protection of Privacy Act, and the Orders of the Information and Privacy Commissioner governing access and privacy.
  • Discretion in dealing with sensitive and confidential matters.
  • Excellent organizational and administrative skills, with high attention to detail
  • Strong project management skills including the ability to handle multiple tasks concurrently and the ability to meet deadlines.
  • Strong verbal and written communication and presentation skills.
  • Proficiency in Microsoft Office applications and eScribe.

What TRCA has to offer you:

As part of a progressive team you will have the opportunity to make a positive impact to preserving and protecting nature, while maintaining a balance between the natural environment and built environment. Working with experts within our field, you will join a team of colleagues that are committed to TRCA’s core values of integritycollaborationaccountabilityrespect, and excellence (icare)

You will be part of a diverse and inclusive organization that:

  • Makes a positive difference in the communities we serve.
  • Fosters high performance and collaborative teams.
  • Provides continuous learning and development opportunities.
  • Offers a comprehensive compensation and benefits program (including Defined Benefit Pension Plan – OMERS/OTPP).
  • Provides unique TRCA Perks.
  • Provides flexible work arrangements.
  • Offers potential for career growth and advancement.

To apply to this posting, click on the “Apply” icon. Please submit your resume and cover letter quoting job posting TRCA-197-22 prior to midnight on May 31, 2022.


All new hires are required to be fully vaccinated against Covid-19 as a precondition to being hired by TRCA.  TRCA will comply with its obligations pursuant to the Ontario Human Rights Code and any other applicable legislation. 


While the Toronto and Region Conservation Authority (TRCA) thanks all applicants for their interest, only those under consideration will be contacted for interviews. Please be advised that successful incumbent(s) may be required to undergo a vulnerable sector screening and/or driver’s abstract check as a part of the final step in the hiring process.


TRCA is an equal opportunity employer. We embrace diversity and are committed to creating an inclusive workplace. Our goal is to attract, develop and retain highly talented employees from diverse backgrounds, allowing us to benefit from a wide variety of experiences and perspectives. In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, 2005, and TRCA Policies, accommodation will be provided at any point throughout the hiring process, provided the candidate makes their accommodation needs known to the TRCA. We welcome applications from all qualified persons.


Personal information you provide through the TRCA recruitment, selection and onboarding process is collected under the authority of the Conservation Authorities Act, R.S.O. 1990, c. C.27. Collection of this personal information is necessary for the proper administration of this recruitment process for employment and volunteer positions with TRCA. Personal information is protected from disclosure pursuant to the Municipal Freedom of Information and Protection of Privacy Act.  Any questions regarding this collection activity should be directed to the Supervisor of Records, 101 Exchange Avenue, Vaughan, Ontario, L4K 5R6, (416) 661-6600 extension 5216. 

Other details

  • Pay Type Salary
  • Employment Indicator Permanent Full-Time
  • Min Hiring Rate $67,509.00
  • Max Hiring Rate $73,191.00
  • Travel Required No
  • Required Education Bachelor’s Degree
Location on Google Maps
  • Head Office, 101 Exchange Avenue, Concord, Ontario, Canada