Administrative Planning Technician

101 Exchange Ave, Vaughan, ON L4K 5R6, Canada Req #415
Tuesday, August 2, 2022

Position Details:

Current Rate of Pay: Band 5 Min = $57,862, Max = $62,732 per annum

Employment type: Permanent Full Time

Hours of work: 35 hrs/week

Work location: Head Office – Vaughan  

Division: Development and Engineering Services        

Business unit: Development Planning and Permits

Travel: 0%

Remote Work: Hybrid


About TRCA:

With more than 60 years of experience, Toronto and Region Conservation Authority (TRCA) is one of 36 Conservation Authorities in Ontario, created to safeguard and enhance the health and well-being of watershed communities through the protection and restoration of the natural environment and the ecological services the environment provides.


TRCA works to protect the integrity and health of the rivers and creeks in the jurisdiction, develop a system of green and natural spaces that sustains local ecosystems, and advance sustainable practices that improve people’s lives within our growing region.

How you will contribute as part of the TRCA team:

  • Manage daily intake of all planning and permit applications including screening for completeness, scanning, and enter data. Close file records as directed. Liaise with clients and staff to ensure information is complete and deadlines are met.
  • Provide direct customer service to the public through responding to inquiries and supporting planners as requested. Perform reception duties, greeting and directing visitors as required.
  • Provide limited executive assistance to the departmental senior staff, including review of staff timesheets, booking meetings, and assisting with the preparation and formatting of correspondence, reports, and presentations. Prepare agendas and minutes as requested. Perform tasks with limited direction.
  • Independently ensure timely preparation, review and processing of permits, violation notices and board reports, including ensuring quality control to meet corporate standards, such as content, format, and general proof-reading.
  • Update departmental checklists, guidelines, standard operating procedures, and template letters, as requested and with limited direction. Administer updates to departmental sections of the corporate website.
  • Assist with on and off-boarding processes as per Human Resources standards.
  • Independently administer departmental program related to computer and technology needs. Ensure departmental equipment is managed in a state of good repair.
  • Train new staff on departmental administrative requirements and workflow as required. Ensure departmental quality control of administrative processes and requirements based on defined standards.

What will you need to succeed:

  • Post-secondary education in office administration and 2 years minimum experience related to major responsibilities.
  • Strong working knowledge of Microsoft Office 365 and SharePoint applications (Word, Excel, PowerPoint, Teams) required. Working knowledge of Visio, Planner and Flow considered an asset. Ability to work within other databases such as Lotus Notes, Laserfiche and Business World considered an asset. Experience with web-based content management systems considered and asset. Ability to screen projects using GIS software tools considered an asset.
  • Excellent written, verbal communication skills, as well as strong interpersonal skills required.
  • Strong analytical, organization and attention to detail skills required. Strong design and graphics skills considered an asset. Track record for process improvement and streamlining to improve departmental and divisional efficiencies.
  • General understanding of municipal or conservation planning processes considered an asset.

What TRCA has to offer you:

As part of a progressive team, you will have the opportunity to make a positive impact to preserving and protecting nature, while maintaining a balance between the natural environment and built environment. Working with experts within our field, you will join a team of colleagues that are committed to TRCA’s core values of integrity, collaboration, accountability, respect, and excellence (icare). 


You will be part of a diverse and inclusive organization that:

  • Makes a positive difference in the communities we serve.
  • Fosters high performance and collaborative teams.
  • Provides continuous learning and development opportunities.
  • Offers a comprehensive compensation and benefits program (including Defined Benefit Pension Plan – OMERS/OTPP).
  • Pregnancy & Parental Leave Top-Up Program.
  • Provides unique TRCA Perks.
  • Provides flexible work arrangements.
  • Offers potential for career growth and advancement.

To apply to this posting, click on the “Apply” icon. Please submit your resume and cover letter prior to midnight on August 9, 2022.


All new hires are required to be fully vaccinated against Covid-19 as a precondition to being hired by TRCA.  TRCA will comply with its obligations pursuant to the Ontario Human Rights Code and any other applicable legislation. 


While the Toronto and Region Conservation Authority (TRCA) thanks all applicants for their interest, only those under consideration will be contacted for interviews. Please be advised that successful incumbent(s) may be required to undergo a vulnerable sector screening and/or driver’s abstract check as a part of the final step in the hiring process.


TRCA is an equal opportunity employer. We embrace diversity and are committed to creating an inclusive workplace. Our goal is to attract, develop and retain highly talented employees from diverse backgrounds, allowing us to benefit from a wide variety of experiences and perspectives. In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, 2005, and TRCA Policies, accommodation will be provided at any point throughout the hiring process, provided the candidate makes their accommodation needs known to the TRCA. We welcome applications from all qualified persons.


Personal information you provide through the TRCA recruitment, selection and onboarding process is collected under the authority of the Conservation Authorities Act, R.S.O. 1990, c. C.27. Collection of this personal information is necessary for the proper administration of this recruitment process for employment and volunteer positions with TRCA. Personal information is protected from disclosure pursuant to the Municipal Freedom of Information and Protection of Privacy Act.  Any questions regarding this collection activity should be directed to the Supervisor of Records, 101 Exchange Avenue, Vaughan, Ontario, L4K 5R6, (416) 661-6600 extension 5216. 

Other details

  • Pay Type Salary
  • Employment Indicator Permanent Full-Time
  • Min Hiring Rate $57,862.00
  • Max Hiring Rate $62,732.00
  • Travel Required No
  • Travel % 0
  • Required Education Bachelor’s Degree
This posting is inactive.
Location on Google Maps
  • 101 Exchange Ave, Vaughan, ON L4K 5R6, Canada