Property Coordinator, Property Management

101 Exchange Ave, Vaughan, ON L4K 5R6, Canada Req #424
Friday, July 22, 2022

Position Details:

Current Rate of Pay: Min = $62,976, Max = $68,277 per annum

Employment type: Permanent Full Time

Hours of work: 35 hrs/week

Work location: Head Office - Vaughan

Division: Corporate Services

Business unit: Property, Assets and Risk Management

Remote Work: Hybrid


About TRCA:

With more than 60 years of experience, Toronto and Region Conservation Authority (TRCA) is one of 36 Conservation Authorities in Ontario, created to safeguard and enhance the health and well-being of watershed communities through the protection and restoration of the natural environment and the ecological services the environment provides.


TRCA works to protect the integrity and health of the rivers and creeks in the jurisdiction, develop a system of green and natural spaces that sustains local ecosystems, and advance sustainable practices that improve people’s lives within our growing region.

How you will contribute as part of the TRCA team:

Under the general guidance and direction of the Senior Property Agent, the Property Coordinator is responsible for the ongoing coordination and support in the management of TRCA owned and managed lands.  Specifically, this position provides support in the case of routine or less complex proposal, permission to enter TRCA-owned land, leadership of programs relating to acquisitions and disposals, and the coordination and negotiations of transactions, contracts and land use and management agreements.  It also encompasses the management of external consultants including but not limited to legal, survey, appraisal, environmental and construction professionals.  The position’s objective is to ensure senior leadership are informed of ongoing negotiations, environmental conditions, and risk relating to projects and provide and appropriate recommendations.


Major Responsibilities:

  • Coordinates legal documents, government submissions and Board reports.
  • Coordinate execution of property related documents by Authority signing officers. Manage and expedite the flow of work for leasing, acquisitions, land sales, easements, encroachment, residential rentals; ensure timely follow-up action. Finalize and file documentation for completed property transactions.
  • Coordinate the Property Team in dealing effectively and promptly with inquiries and requests for information from the public, external partners, internal staff, clients and CEO’s office on Property Team related issues, Board Reports and other correspondence. Process public and other requests from inception to completion, ensuring proper follow up has occurred. This includes inter-disciplinary and cross-organizational coordination.
  • Coordinate workflow and correspondence for Permission to Enter with TRCA staff and external clients. Collect survey documents, insurance certificates, security deposit, rental payments and fees.
  • Organize meetings with internal and external groups related to projects and applications; attend internal and external meetings as requested; create agendas and meeting minutes; distribute all materials to participants in a timely way.
  • Provide timely and value-added support and backup to the Team through review and research of agreements/documents and property issues and concerns via several modes of inquiry including reports, web, personal interviews, literature searches and other vehicles. Summarize this information for use by the Property Services Team as requested.
  • Review, coordinate and create Payment Request for all invoice related to acquisition.

What will you need to succeed:

  • 3 years diploma (Real Estate, Law Clerk or related disciplines)
  • 3-5 years similar role
  • Experience related to Real Estate
  • Valid Ontario Driver’s license
  • Successful completion of a Vulnerable Sector Screening
  • Excellent interpersonal, customer service, public relations, organizational, coordinating, multi-tasking/work prioritization, research, problem solving, typing/formatting skills
  • Computer literacy utilizing Microsoft Office Suite (Access, Excel, PowerPoint, Word), Adobe Acrobat, Lotus Notes, and the Internet
  • Demonstrated ability to work under pressure to meet deadlines and/or peak period workloads that may extend beyond the normal workday

What TRCA has to offer you:

As part of a progressive team, you will have the opportunity to make a positive impact to preserving and protecting nature, while maintaining a balance between the natural environment and built environment. Collaborating with experts within our field, you will join a team of colleagues that are committed to TRCA’s core values of integrity, collaboration, accountability, respect, and excellence (icare)


You will be part of a diverse and inclusive organization that:

  • Makes a positive difference in the communities we serve.
  • Fosters high performance and collaborative teams.
  • Provides continuous learning and development opportunities.
  • Offers a comprehensive compensation and benefits program (including Defined Benefit Pension Plan – OMERS/OTPP).
  • Pregnancy & Parental Leave Top-Up Program.
  • Provides unique TRCA Perks.
  • Provides flexible work arrangements.
Offers potential for career growth and advancement

To apply to this posting, click on the “Apply” icon. Please submit your resume and cover letter prior to midnight on August 7, 2022.


All new hires are required to be fully vaccinated against Covid-19 as a precondition to being hired by TRCA.  TRCA will comply with its obligations pursuant to the Ontario Human Rights Code and any other applicable legislation. 


While the Toronto and Region Conservation Authority (TRCA) thanks all applicants for their interest, only those under consideration will be contacted for interviews. Please be advised that successful incumbent(s) may be required to undergo a vulnerable sector screening and/or driver’s abstract check as a part of the final step in the hiring process.


TRCA is an equal opportunity employer. We embrace diversity and are committed to creating an inclusive workplace. Our goal is to attract, develop and retain highly talented employees from diverse backgrounds, allowing us to benefit from a wide variety of experiences and perspectives. In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, 2005, and TRCA Policies, accommodation will be provided at any point throughout the hiring process, provided the candidate makes their accommodation needs known to the TRCA. We welcome applications from all qualified persons.


Personal information you provide through the TRCA recruitment, selection and onboarding process is collected under the authority of the Conservation Authorities Act, R.S.O. 1990, c. C.27. Collection of this personal information is necessary for the proper administration of this recruitment process for employment and volunteer positions with TRCA. Personal information is protected from disclosure pursuant to the Municipal Freedom of Information and Protection of Privacy Act.  Any questions regarding this collection activity should be directed to the Supervisor of Records, 101 Exchange Avenue, Vaughan, Ontario, L4K 5R6, (416) 661-6600 extension 5216. 

Other details

  • Pay Type Salary
  • Min Hiring Rate $62,976.00
  • Max Hiring Rate $68,277.00
  • Required Education Bachelor’s Degree
This posting is inactive.
Location on Google Maps
  • 101 Exchange Ave, Vaughan, ON L4K 5R6, Canada