Consumer Show Administrator

Toronto, ON, Canada Req #192
Wednesday, June 15, 2022


Blue Ant Media is a privately held, international content producer, distributor and channel operator. We own and operate numerous production companies in North America and Asia-Pacific, creating content for broadcasters and streaming platforms in multiple genres including factual entertainment, natural history, documentary and adult animation. Our distribution business, Blue Ant International, offers a substantial catalogue of content, including one of the world's largest 4K natural history offerings. Blue Ant Media operates linear and FAST channels under several brands including Love Nature, Smithsonian Channel Canada, BBC Earth (Canada), BBC First (Canada), HauntTV, CrimeTime and TotalCrime. Blue Ant Media is headquartered in Toronto, with seven international offices in Los Angeles, New York, Singapore, Tokyo, London, Washington and Beijing. TwitterInstagramLinkedIn

Our productions and media brands are a product of our employees who are passionate experts in all of these areas. They are fanatical about creating outstanding content and experiences; and enthusiastic about delivering it on new and evolving platforms.

We actively seek out people who embody our core values: optimism, creativity, entrepreneurism, agility and integrity. We attract creative talents who are optimistic about the evolving future of content and who take pride in seeing opportunity where others see challenges. We encourage employees to think like small business owners by taking ownership on projects and giving them the flexibility to take risks and embrace an evolving media landscape. Our team members excel at collaborating with internal and external partners and our culture fosters sharing ideas and treating all people with respect.
Blue Ant Media’s Toronto-based Cottage Life family of media includes magazines, consumer
shows, and digital media. Our annual consumer shows include the Toronto-based Spring and Fall
Cottage Life Shows, Seasons Christmas Show and The Baby Show, the Ottawa Cottage Life &
Backyard Show, and the Edmonton Cottage Life & Cabin Show, collectively drawing 75,000
attendees and 1,400 exhibiting companies. Cottage Life magazine reaches 1.4 million readers
every issue. It has been named Magazine of the Year and was named 2017 Multi-Platform Brand
of the Year. Cottage Life TV is watched in over 2.5 million Canadian homes, and our digital and
social properties reach another 1 million fans.

Consumer Show Administrator
Blue Ant Media is looking for an experienced self-starter to join their Consumer Shows division as
a Consumer Show Administrator, reporting to the Manager of Consumer Shows. The successful candidate
will manage administration and logistics in support of the Director and Manager of Consumer
Shows, Manager of Consumer Show Engagement, and Account Representatives for our portfolio
of Consumer Shows.
The candidate must be highly organized, able to anticipate project needs, discern work priorities,
meet deadlines with little supervision, work well under pressure, and be able to work occasional
evenings and weekends. Travel (by car/plane) may be required for certain shows.
The selected candidate will need to provide outstanding customer service, be an enthusiastic
team player, and be able to exercise a high level of independent judgment in a fast-paced
Core Responsibilities & Duties
● Provide direct support to show team members such as minute taking, administrative duties, and
managing incoming correspondence and phone calls
● Cultivate strong relationships with the Sales team to provide support where needed
● Prepare documentation/e-mails for shows including exhibitor correspondence and contracts
● Input, track, and follow-up on all exhibitor contracts and required documents
● Coordinate the creation and distribution of exhibitor kits and information packages
● Create and distribute various e-blasts for sales efforts
● Organize supplier relations and staff accommodations
● File electronic files for each show, execute a high amount of data entry, and maintain a current
database of 10,000+ clients
● Manage onsite show office, as well as show office temporary staff, and respond to exhibitor
inquiries and requests on site
● Consistently interact with stakeholders with the utmost professionalism and respect
● Deliver a high level of customer service to exhibitors, prospective clients, and consumers
● Make recommendations to colleagues and Manager regarding new and efficient ways to complete
● Attend the events: move in, event days and move out (ranges from 5 - 7 days per event)
● Support all onsite operations and logistics

Key Qualifications & Experience
● At least 2 years of experience with office administrative management
● Experience in the event/consumer show industry is an asset
● Excellent communication skills, including writing and proofreading skills
● Highly organized and detail oriented, with the ability to manage multiple projects and prioritize
● Excellent interpersonal skills both in person and by phone
● Ability to accomplish projects with little supervision
● Strong time management skills and adaptable to constantly changing priorities
● Ability to work under pressure, balance workload and meet tight deadlines
● Critical thinker who can make suggestions for improving the events and processes
● Positive attitude, strong work ethic and team player
● Ability to exercise flexibility, initiative, good judgment, and discretion
● Adaptable in dealing with continuing change
● Experience with social media posting is an asset
● Computer proficiency on a MAC platform
● Experience with Google products (i.e., Google Drive, Google Docs, Google Sheets, etc.)
● Experience with FileMaker is an asset
● Experience with MailChimp is an asset
● Ability to lift moderately heavy items (e.g., boxes of files, bins with show office supplies)
● Fluency in written and spoken French is an asset.
Blue Ant Media celebrates diversity in both its programming and workforce. We encourage applications from individuals of all backgrounds who are eligible to work in Canada. We thank all candidates for their interest in Blue Ant Media and we will reach out to those candidates that are under consideration. If you are contacted for an interview and require an accommodation during the recruitment process, please advise Human Resources.

Other details

  • Pay Type Salary
Location on Google Maps
  • Toronto, ON, Canada